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    • 15 Jul 2024
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    Article summary

    Overview

    This guide introduces the different functions in the Agent Workspace Homepage window. It gives an overview of the platform’s home page with links to articles that provide deeper insight into each section.

     

    This guide assumes you have Admin privileges. If you don’t see something described here on your screen, you are missing appropriate permission to view that feature. If you are an admin and you don’t see a particular feature on your screen, verify that your credentials are appropriate.

     

    Opening Screen

    The initial screen that opens is the Conversation page. Click on a conversation to open a detailed screen with a customer pane that looks like this:


     

    Personal Settings

    Located at the top corner opposite the main menu sidebar, the Personal Settings is a circle with the user’s initials and a small colorful circle indicating the agent statuses (active/busy/away). Click on the circle to open the settings menu.

    Click here for more information about this topic.

    Agent Dashboard

    Next to the personal setting is the Agent Dashboard with the daily accomplishment indicators, including a count of resolved conversations and total conversation time. To set the Agent’s daily statistics, navigate to Settings > Organization and expand the Agent Dashboard section.


    Click here for more information about this topic.

    Reply Box 

    Activate the AI features at the specific channel (optional addition):

    Conversation List

    The side pane lists relevant conversations produced by the different filters.

    Hovering over a specific conversation reveals another menu.

    At the top of the page, there are two filters related to the conversation list.

    The three-dot menu is a viewing filter that hides (simple) or reveals (advanced) information about the conversation.

    The filter on the other side of the conversation list can sort the conversations by priority, last update, or creation time. A downward arrow will show the most recent/ highest priority first, and an upward arrow will show the most recent/ highest priority last.

    Click on the wording to select the sorting mechanism and on the arrow to turn its direction.

    Top Banner

    Top Banners appear periodically to advise CommBox’s clients of impending issues such as API Key or Refresh Token.


    Main Menu Sidebar

    To expand or collapse the Main Menu, toggle the thumbtack icon.

    Use Search to lookup conversations and customers. Click the arrow to open the Advanced Search to conduct a system-wide search.

     

     

    Master System Refresh 

    Appearing as CommBox’s logo (located at the very top of the navigation bar) serves as a master refresh button for the entire system.

    Clicking on it will refresh the entire system and redirect you to the Agent Workspace Conversation Inbox.

    Compose 

    Appearing as a pencil, will redirect you to the Create a New Conversation interface, which appears as seen below:

    Conversation Inbox 

    The 3rd button from the top will redirect you to the Conversation Inbox, which was described above. From this window, you can access all conversations of the account.

    Read the Conversation Inbox window guide, Conversation Filters guide, and Channel Filters guide for further details. 

    Campaigns

    The 4th button from the top, appearing as a megaphone, is the Campaigns overview window (appearing as seen in the screenshot below). Here you can track all campaigns in the brand.


    Customers

    The 5th button from the top is the Customers area. 

    Dashboard 

    The 6th button from the top, appearing as a scale meter, is the Dashboard window.

    From the Dashboard, monitor the agents’ activity and performance statistics and channel streams. You can also download Excel files charting the data at your discretion.


    Insights 

    At the Insights hub, all the performance and usage data of the different channels and modules system-wide, as well as the BI custom dashboard ,are centralized in one location.

    Automation

    The new Automation Hub includes AI functionalities and the new Rules and Flow Builder modules.  This is the first area to move into CommBox's new UI interface.

    Settings

    At the bottom corner of the screen, the Settings page enables admins to set different CommBox functionalities.


    The Module Settings are organized in the following categories: 

    Automation features (Flow Builder, Rules, Intents, Auto assigned, and AI capabilities)

    Channels - (Email, SMS, WhatsApp, Telegram, Facebook, etc.)

    Applications - (Chat, Video Chat, Voice Chat, Contact Us, etc.)

    Settings & Features - (Forms, Business Hours, Custom Fields, SLA, etc.)

    Integrations - (SAP C4C, Salesforce, Dynamics CRM, etc.)

    Sidebar Settings

    Organization – Sets the general functionality of the account, including language, communication, agent’s workspace, and more. For more information, click here.  

    Teams – Deals with the teams within the organization and their related assets. For more information, click here.  

    Agents – List all associated agents for the account and their email, current status, and last login.

    Permission Profiles – Designates the permissions agents may have. Each group of permission is named and lists the channels and subchannels the holder of that profile may access.

     

    Agents Status – Manages the statuses the agent can choose. Statuses are categorized into Active, Busy, and Away.

    Contacts

    Accounts – List the number of agents and channels used in the account. Used by the Financial Dept.

    Support Tickets - The Support Portal lists the support issues and concern, opening date, reporting agent, and their status.  

    Send an announcement – Used to communicate with all agents. 

     


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