Overview

Permission Profiles are sets of general permissions and specific channels/sub-channels grouped together that can be assigned as profiles to specific agents.

Creating a New Profile

1. Navigate to Settings > Permissions Profiles and click the + icon.

2. Enter a name for the profile, preferably one that will give an indication of the users associated with it.
   

3. You may enter a Unique text (optional) for the new profile that can be referred to in APIs. The text should be lowercase, and underscore (_) should be used instead of spaces.

4. In the General Permissions section, check the areas that the agents can enter and the actions they may perform.

5. In each of the relevant Channels and Channel Settings, check the appropriate permission. Click multiple times until you see the needed icon. Checking the main channel (in a box) will to all subchannels under it.
   

6. Click Add New to create the new profile.

Editing an Existing Profile

1. Navigate to Settings > Permissions Profiles and select the profile you want to edit.
2. Make changes as desired.
3. There are three options to finish the process:

• Click Save and apply to update the permissions for agents that have this profile.
• Click Save without updating the permissions for the agents that have them. Only new agents will gain the changed profile.
• Click Close to close the permission profile without saving the changes.

Assigning Profiles and Adding Permissions to Agents

1. Navigate to Settings > Agents and click on the desired agent initials icon.
2. At the agent profile, click the Permission Profile box and select the profile appropriate for this agent.
   
3. Click Save.
4. To add specific permission, click on the Permissions icon at the end of the line (it will appear after hovering on the specific line) and select the appropriate channels/permissions for that agent.
   

Auto Assignment in Profiles

Admins can grant agents editing permission to a channel while blocking the auto-assignment mechanism from assigning conversations to them. The agent can still manually assign others or themselves to the conversation, enabling team managers to keep track of ongoing conversations, and add themselves when needed, without receiving an additional caseload.

Related Topics:

Click here to learn about the Flow Builder (studio) permissions.